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\begin{center}
\large\bf MINUTES OF THE WORKING GROUP 1 \\MEETING OF CCP4   \\
\large\bf HELD AT CHESTER ON JANUARY 6, 1994
\end{center}\vspace{5ex}
 
\noindent{\it Present:}  

\noindent
\begin{tabular}{@{}l@{\hspace*{2em}}l}
\\
Neil Isaacs   (Chairman)                  & Glasgow University    \\
Peter Artymiuk & Sheffield University \\
Eleanor Dodson  & York University\\
Phil Evans                      & MRC, Cambridge        \\
John Helliwell & Manchester University \\
Peter Lindley & Daresbury Laboratory \\
%David Love (Acting secretary)             & Daresbury Laboratory  \\
%David Moss & Birkbeck College\\
Hilary Muirhead & Bristol University \\
David Rice            & Sheffield University  \\
Lindsay Sawyer                  & Edinburgh University  \\
Herman Watson & Bristol University \\
Tony North & Leeds University \\
Keith Wilson & EMBL Hamburg (ESF rep.) \\
Alan Wonacott (industrial rep.) & Glaxo \\
Susan Bailey (secretary) & Daresbury Laboratory
\end{tabular}\vspace{2ex}

\noindent{\it Apologies:\/} Guy Dodson, David Moss, David Blow.

\section{Minutes of the previous meeting }

The minutes of the previous meeting were accepted with no corrections. Keith 
apologised for accidentally circulating the minutes in the Newsletter.


\section{Matters arising from the minutes}

\begin{itemize}
\item [\S3.]  The Chairman welcomed the new secretary to the meeting.
\item [\S4.] Last year it was announced that the application to the Human,
Capital and Mobility scheme had been unsuccessful. We have since heard that it
was successful with \pounds42,000 being allocated to support young European
scientists attending the CCP4 study weekend in the years '94, '95 and '96
\item [\S6.] X-ray equipment manufacturers have been written to.
\item [\S7.] Alan Wonacott was welcomed as the industrial representative. 
Phil drew the committees attention to the article in
Current Opinions reflects CCP4 in a good light.
\end{itemize}

\section{Finance }

The secretary presented the income and expenditure details for the 93/94 year 
(see enclosed information). Due to industrial receipts (and the institution of
an annual fee) the account has a 
surplus and this is likely to be the situation for the next few years at least.
The purchase of an alpha/vms workstation had been 
approved by WG2 and could be of general use if required. 

The chairman summarised 
the possible options to ensure that CCP4 was able to keep any surplus.
\begin{itemize}
\item Setting up a trust fund. This idea was very popular as a flexible and 
long term solution to
the restrictions of the financial system at Daresbury. However, Peter thought 
this would be difficult to arrange within the current SERC regulations and Phil 
suggested it would be easier to arrange through another organisation, for 
example, the BCA. Peter volunteered to investigate and report back on 
the possiblity of setting 
up a trust fund under the new research councils.
\item Use the ESF to hold the funds. 
\end{itemize}
Other ways of spending the increased income were discussed. David Rice said 
that WG2 had decided thay want to employ an additional programmer to work on 
CCP4 at Daresbury and a post was currently being advertised. This would cost around 
\pounds 30,000 a year. Alan said that the industrial groups would be pleased to
see money being spent on another programmer and this was likely to have a 
positive feedback on the resourses available to CCP4. There was general approval 
of the employment of an extra programmer. Tony felt that while it was perhaps
not possible
to ask for the new programmer to be a vms expert, it was important that  the 
person was not prejudiced against vms, and attention should be payed to this
point in the interviews.

Another way of spending funds is to give burseries to students attending 
meetings. However, it was felt that it was really the role of the BCA to do 
this. Also, work projects for CCP4 could be contracted out to universities,
as was happening with some of the Cif work this year.

The Chairman summarised that the amount of surplus money was unlikely to be a 
problem this year or the next, but we do need to prepare for the future  and he 
proposed setting up a sub-group to investigate the idea of the trust fund and 
also to look into integration with the ESF. Members of the sub-group would be 
himself, Peter Lindley, Phil, Keith and Sue. This proposal was agreed by all.


\section{Money for the ESF }

There was a letter from Jan Drenth formally asking for a CCP4 contribution
towards the workshop taking place in York on the 8/9 Januray. This had arisen
when Phil had told the ESF that CCP4 would have surplus money which had to 
be spent this financial year. The ESF had contributed programming effort to 
the CCP4 suite and had a legimate call on some of the funds. 
Keith said that the money was requested to 
cover the cost of accomodation and subsistence for the students and tutors,
the ESF could then withdraw some of its money which would be spent on another 
workshop later in the year. Tony noted that the workshop was advertised as 
an ESF meeting and CCP4 would do better to spend money on a later joint
ESF/CCP4 meeting. This was agreed and Tony proposed the motion that CCP4 
contributes to a future meeting rather than the York meeting. The proposal
was seconded but further discussion led to the feeling that this was 
too open ended as support had to depend on what funds are available. Instead
Tony proposed that if funds permit CCP4 would contribute be a joint ESF/CCP4 
workshop after the '95 January study weekend. Hilary seconded the proposal and
all agreed. The chairman said he would reply to Jan Drenth telling him of the 
decision.

\section{Abolition of SERC}

Peter Lindley and Neil confirmed that CCP4 would come under the BBSRC after abolition
of SERC.

\section{Grant renewal}

This is due in the September round. Sue asked whether the proposal should go 
via the CCP steering committee, who meet in May. Neil said he would check this
and the date the renewal is  due with Julia Goodfellow (new CCP chairman). The
grant proposal would go to biological sciences and it was unclear whether the 
BBSRC would top-slice money for the CCPs in the way that SERC had done.
David Rice felt this was not a problem as the last grant renewal had received 
very strong support from biological sciences. The last renewal
only covered travel costs and in future it might be more appropriate 
to ask for an extra person and money towards the administration costs as 
well as travel. The meeting agreed that Neil and Sue should work on the grant
proposal for CCP4 renewal.

\section{Next Study Weekend}

Keith said that thurs/fri (as this year) was a disaster for European travel. 
David Rice explained 
the reasons for the dates chosen this year and said that this could be reveiwed.
Various universities would be able to do fri/sat if Chester College could
not manage these days. Eleanor said that the Daresbury staff were happy to 
organise meetings at York. Lindsay suggested data validation as a possible
topic for next year. The decision for the date and topic were left for 
WG2 to decide. 

\section{Database of European Crystallographers}

Keith said that mail addresses and other information for all European protein 
crystallographers had been collated by Wojtek R. at Hamburg and Joel Sussmann
was now taking over this task. Daresbury staff had been unable to help because
of the restrictions of the UK data protection act. Peter Lindley pointed out 
that there 
was already a world directory of crystallographers. Phil said he would be 
sending names and addresses on the database to each site to be checked.

\section{Documentation Workshop}

Eleanor reported that a documentation workshop had taken place at York and lots 
of tidying up and rewriting had taken place.

\section{Cif Format}

Eleanor explained about the move towards using the Cif format. It will enable 
information about the crystallographic experiment to be passed to the databank along
with the coordinates.

\section{Any other business}

{\em Electronic distribution of the newsletter} \\
The costs of distributing the newsletter are around \pounds 2000 for 
photocopying plus postage. Tony argued that electronic distribution would 
just distribute the costs. However, the idea would be to read the 
newsletter at a terminal and not to print off large numbers. Peter Lindley 
suggested 
liaising with the IUCr (Brian McMahn, Peter Strickland) who are implementing 
electronic distribution of Acta Cryst. David Rice pointed out it would still
need sending out to commercial sites who are not on World Wide Web. It was 
agreed that the secretary should do a feasability study.

\section{Venue and date of the next meeting}

The next meeting will, as usual, be on the first morning of the next
study weekend, in the same place as that meeting.

\noindent --- Sue Bailey (secretary)
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